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Intranet, Extranets: Better Than Email For Group Collaboration
by Laura Schweiker
Companies increasingly prefer using an extranet over email to communicate with their team members, clients, and suppliers for document sharing because it ideally suits the groups engaged in collaboration; whereas, email is best-suited for one-to-one communication only. Generally email programs are ineffective to prioritize messages and attachments. In an email, everything arrives in the same place and in the same order in which it was sent. Whereas, with an extranet, all project related documents are automatically captured in a folder dedicated to the particular project.
For instance, if a company intends to send a power point presentation to a specific group engaged in a particular task through email, it has to break the presentations into small parts with each section attached to a separate email. The sections do not arrive at the same time, which could create confusions for everyone involved. However, with an extranet all these presentations can be sent at the same time, all intact, automatically filled into a single project folder with all the other related materials.
Moreover, extranets generate automatic email alerts, informing the recipients that the presentations are available; they also provide a comment function that allows each user to share their point-of-view.
Extranets can handle large files Additionally, an extranet can handle any size of document for document sharing purposes. With e-mail, however, there is a risk of large attachments not passing through the company firewall. An extranet assures that important documents get to the right place, ready for instant response, and puts related documents and messages together. Thus, the budget, schedule, strategic plan, power point presentation, notes, and comments - all appear on the same page. There is no sorting required through a long list of unrelated emails.
Although an email is electronic and instantaneous, it is not a project management tool and does not offer many collaboration functions, whereas an extranet supports the concepts of an organization, workflow, and security. Therefore, extranets can effectively organize a company’s marketing, external and internal communications.
A secure environment In addition, many extranets are secured with 128-bit SSL encryption. Email, on the other hand, can be accessed by anyone and does not protect the confidentiality of a company’s information.
About The Author: Laura Schweiker writes extensively on the use of technology by businesspeople and is an evangelist for document sharing (http://www.trichys.com/document-sharing/document-sharing.vm) and extranet (http://www.trichys.com/) solutions.
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Intranet, Intranets And Extranets by Richard D S Hill Approximately 920 Words
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You may want to try these websites for additional information
http://www.intranet.com/
http://www.intrack.com/intranet/iarchi.cfm
http://www.cio.com/WebMaster/strategy/
The information provided in this article is the express opinion of the author. Exchangenet is not responsible for the content!
Companies increasingly prefer using an extranet over email to communicate with their team members, clients, and suppliers for document sharing because it ideally suits the groups engaged in collaboration; whereas, email is best-suited for one-to-one communication only. Generally email programs are ineffective to prioritize messages and attachments. In an email, everything arrives in the same place and in the same order in which it was sent. Whereas, with an extranet, all project related documents are automatically captured in a folder dedicated to the particular project.
For instance, if a company intends to send a power point presentation to a specific group engaged in a particular task through email, it has to break the presentations into small parts with each section attached to a separate email. The sections do not arrive at the same time, which could create confusions for everyone involved. However, with an extranet all these presentations can be sent at the same time, all intact, automatically filled into a single project folder with all the other related materials.
Moreover, extranets generate automatic email alerts, informing the recipients that the presentations are available; they also provide a comment function that allows each user to share their point-of-view.
Extranets can handle large files Additionally, an extranet can handle any size of document for document sharing purposes. With e-mail, however, there is a risk of large attachments not passing through the company firewall. An extranet assures that important documents get to the right place, ready for instant response, and puts related documents and messages together. Thus, the budget, schedule, strategic plan, power point presentation, notes, and comments - all appear on the same page. There is no sorting required through a long list of unrelated emails.
Although an email is electronic and instantaneous, it is not a project management tool and does not offer many collaboration functions, whereas an extranet supports the concepts of an organization, workflow, and security. Therefore, extranets can effectively organize a company’s marketing, external and internal communications.
A secure environment In addition, many extranets are secured with 128-bit SSL encryption. Email, on the other hand, can be accessed by anyone and does not protect the confidentiality of a company’s information.
About The Author: Laura Schweiker writes extensively on the use of technology by businesspeople and is an evangelist for document sharing (http://www.trichys.com/document-sharing/document-sharing.vm) and extranet (http://www.trichys.com/) solutions.
These articles on lifestyle and more
Reprint this article free of charge as long as you keep the author's resource box or bio intact and the links active. A copy of the ezine or URL of the page where the article was reprinted emailed to the author would be very much appreciated. intranet
Return to the selection of intranet
You may want to try these articles on intranet
Intranet, Intranets And Extranets by Richard D S Hill Approximately 920 Words
Intranet, The Basis And Concept Of Intranet by Joe Goertz Approximately 524 Words
Intranet, Intranet And Extranet Software For Non-profit Organizations by Allan Kalish Approximately 355 Words
Intranet, What Is An Intranet? Definition And Uses... by Rick Mosenkis Approximately 502 Words
You may want to try these websites for additional information
http://www.intranet.com/
http://www.intrack.com/intranet/iarchi.cfm
http://www.cio.com/WebMaster/strategy/
The information provided in this article is the express opinion of the author. Exchangenet is not responsible for the content!